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Operations & Executive Assistant

Sprachschule Ikarus Wien

  • Österreich, Wien
  • Part-time
  • Home office possible
  • Hybrid

Tasks

  • Student communication via email, WhatsApp and phone
  • Course administration and scheduling
  • Support with WAFF and funding-related administration
  • Preparation and organization of documents and invoices
  • Assistance with events and marketing activities
  • Executive assistance to the Managing Director
  • Calendar management and appointment coordination
  • Preparation of reports, presentations and internal documents
  • Support in strategic and operational projects
  • Quality Management and continuous improvement of internal processes
  • Ensuring high service standards for students and corporate clients
  • General administrative and organizational support

profile

  • Excellent organizational and communication skills
  • Strong attention to detail
  • Fluent German (C1+) and English (C1+)
  • Ability to work independently and take ownership of tasks
  • Structured and solution-oriented mindset
  • Experience in administration, office management, project coordination, executive assistance or quality management is an advantage
  • Spanish is a plus

We offer

  • Friendly international working environment
  • Flexible working hours
  • Direct collaboration with the Managing Director
  • Opportunity to grow together with a rapidly expanding language academy
  • Diverse responsibilities with a high degree of autonomy
  • Involvement in strategic decisions and business development
  • Long-term career development opportunities

Operations & Executive Assistant in Wien

Sprachschule Ikarus Wien

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