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(Senior) Administrative Assistants - based in Luxembourg

European Investment Bank (EIB)

  • Österreich, Wien
  • Full-time
  • Home office possible
  • Hybrid

Tasks

  • Support loan and investment officers by updating business information, organizing contacts, and coordinating the full lending or investment process—including meetings, appointments, and business trips.
  • Prepare briefing materials, manage documents and reports, and ensure smooth communication with clients and colleagues, even when officers are on assignment.
  • Maintain up-to-date project statistics and pipelines, conduct research and data presentation, and help organize meetings and conferences.
  • Collaborate with other team members, assist in onboarding new colleagues, and contribute to a positive, efficient team environment.
  • Ensure adherence to procedures and effective use of digital tools.
  • Embrace and adapt to new technologies and digital advancements to enhance productivity.

profile

  • Secondary level education, complemented with a 2-year certification in a relevant field (economics, accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
  • At least 3 years of experience in an administrative support role, ideally within an international organisation.
  • Strong organisational and communication skills, with the ability to prioritise tasks, adapt to changing priorities, and work effectively in a multicultural environment.
  • Demonstrated ability to learn and utilise new technologies and digital tools.
  • Some understanding of the Bank’s organisational structure, processes and procedures (more particularly of lending operations) would be an advantage.
  • Excellent knowledge of the MS Office tools (Word, Excel, Powerpoint).
  • Knowledge of Business Objects, the Bank’s standard computer tools and lending applications would be an advantage.
  • Excellent knowledge of English and/or French, with a good command of the other. Knowledge of any other European language would be an advantage.

We offer

This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support.

(Senior) Administrative Assistants - based in Luxembourg in Wien

European Investment Bank (EIB)

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