(Senior) Administrative Assistants - based in Luxembourg
- Vor 4 days veröffentlicht
- Vienna, Austria
- With professional experience
- Permanent employment
- Full-time
- Hybrid
- Home office possible
Join us as a (Senior) Administrative Assistant and play a key role in supporting the Head of Division and the wider team. Your contribution will help ensure smooth operations and enhance the overall efficiency and performance of our activities.
We are recruiting for several (Senior) Administrative Assistant positions within transactional departments of the Operations Directorate (OPS) at the EIB headquarters in Luxembourg. This is an opportunity to work in a dynamic environment where your organisational skills and attention to detail will make a real impact. You will report directly to the Head of Division or Head of Unit and collaborate closely with colleagues across the organisation, including teams in Legal, Risk & Compliance, and Project Directorates.
Your tasks
- Support loan and investment officers by updating business information, organizing contacts, and coordinating the full lending or investment processincluding meetings, appointments, and business trips.
- Prepare briefing materials, manage documents and reports, and ensure smooth communication with clients and colleagues, even when officers are on assignment.
- Maintain up-to-date project statistics and pipelines, conduct research and data presentation, and help organize meetings and conferences.
- Collaborate with other team members, assist in onboarding new colleagues, and contribute to a positive, efficient team environment.
- Ensure adherence to procedures and effective use of digital tools.
- Embrace and adapt to new technologies and digital advancements to enhance productivity.
Your profile
- Secondary level education, complemented with a 2-year certification in a relevant field (economics, accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
- At least 3 years of experience in an administrative support role, ideally within an international organisation.
- Strong organisational and communication skills, with the ability to prioritise tasks, adapt to changing priorities, and work effectively in a multicultural environment.
- Demonstrated ability to learn and utilise new technologies and digital tools.
- Some understanding of the Bank’s organisational structure, processes and procedures (more particularly of lending operations) would be an advantage.
- Excellent knowledge of the MS Office tools (Word, Excel, Powerpoint).
- Knowledge of Business Objects, the Bank’s standard computer tools and lending applications would be an advantage.
- Excellent knowledge of English and/or French, with a good command of the other. Knowledge of any other European language would be an advantage.
Your benefits:
This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support.
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