- Vienna, Austria
- Ohne Berufserfahrung
- Part-time
- Part-time
- Remote
- Home office possible
Our client is a highly reputable, international investment management firm with representative offices in Vienna and New York. The company operates globally and offers a professional, international working environment with modern infrastructure and an elegant historic office setting in 1010 Vienna.
We are currently seeking a highly organized, reliable, and proactive personal assistant (PA) to support the owner of the firm and to assist with a variety of personal, logistical, and organizational tasks.
Your tasks
- Act as a trusted gatekeeper and coordination point for personal, administrative matters
- Coordination of day-to-day logistics, including deliveries and the organization of services for private and office matters
- Managing travel arrangements, including flights, transportation, accommodation, and activities
- Coordinating restaurant reservations and appointments
- Managing reminders, and important deadlines
- Handling invoices and payments while maintaining organized records
- Assisting with errands and personal shopping tasks
- Supporting personal and family-related organizational matters (appointments, school-related tasks, etc.)
- Organizing and coordinating private or small professional events
- Ensuring the smooth coordination of personal and household-related matters
Your profile
- Previous experience as a personal assistant, concierge or administrative assistant
- High level of reliability, discretion, and attention to detail
- Strong organizational and time-management skills
- Excellent communication skills
- Ability to manage multiple tasks simultaneously and prioritize effectively
- Comfortable coordinating with external vendors and service providers
- Tech-savvy with proficiency in common office and scheduling tools
- Fluent English is required; German is considered an advantage
Your benefits:
- A high-trust role with close interaction with senior leadership
- A professional and international working environment
- Flexible working structure (part-time or alternative arrangement depending on candidate profile)
- Remote working is an option
- Elegant historic office with state-of-the-art technology and modern equipment in the heart of Vienna
- Attractive and above-average compensation package
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